Agenda – April 14th 2020


From the Clerk:

 John Bright

The Parish Council is summoned

To meet on

Tuesday 14th April 2020 at 7:00pm

As prescribed in The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, this meeting will be held online.

Members of the public and press wishing to observe or participate in the public session are invited to communicate with the clerk by email in the first instance. Matters for the Council to consider can also be emailed to the clerk:


  1. Apologies for absence
  • Declarations of Interest

In accordance with the Code of Conduct, members are required to declare any personal or disclosable pecuniary interests, including the nature and extent of such interests they may have, in items to be considered at this meeting.  Members are also reminded that any change to their Declaration of Interests must be notified to the Monitoring Officer  within 28 days of the change.  

  • Minutes of the meeting held 10th March 2020

To resolve to agree the minutes

  • Matters arising from the meeting 10th March 2020 
  • Reports from Outside Bodies
  • Borough Councillors Report
  • Emergency Planning 

To formally adopt the Emergency Plan produced by Cllrs Tainsh and MacIntyre

To consider any further actions necessary under the present Covid-19 crisis

  • Future Meetings

To consider whether and for how long to hold future meetings online

To consider whether to cancel the Annual Parish Meeting for 2020

  • Climate Change Emergency (Standing Item)

To resolve to put this matter back for a future meeting

  1. Public toilets (standing item)

To resolve to put this matter back for a future meeting

  1. Finances
  1. To resolve to approve the payments:
  1. J Bright (Pay March)                     £ 249.28          
    1. HMRC (PAYE March)                   £ 57.80            
    1. J Bright (Expenses)                      £ 59.98 (Covid mobile ‘phones)
    1. DM Payroll Services                     £ 81.00 (Staff salary & tax service)
    1. Nicholls Hall (Room hire)             £ 66.00 (2019 – 2020)
    1. ROSPA (Play area inspection)     £ 82.20
    1. DALC (Affiliation fees)                  £ 90.47 (Affiliation to NALC & DALC              
    1. CPRE (Membership renewal)      £ 36.00

All payments to be made online

  1. Planning Applications:

To agree a response to planning application 0163/20 Change of Use – Downtown Farm

  1. Policies

To resolve to adopt policies previously circulated:

  1. Privacy Policy
  2. Publication Scheme + schedule of fees
  3. Grant Policy
  4. Financial Control Policy
  1. Correspondence

See items listed below

  1. Any other urgent business for discussion

By permission of the chairman.

Signed  Clerk to the Council                     Date 7th April 2020

Date of next meeting – Tuesday 12th May 2020

Correspondence distribution:

 CorrespondentSubject / ContentDistribution method & date
01Lucy Elkins (Parishioner)Speed of traffic through the villageEmailed to Cllrs 12.3.2020
02V McConnel, Brenda WebberOccupants of Lydford Caravan Park post Covid-19 “lockdown”Emailed to Cllrs 3.4.2020
03Lorna RolfeAssisting those in need during the Covid-19 crisis.Emailed to Cllrs (several dates) responses to Ms Ralph.