Agenda – October 12th 2021


From the Clerk:

 John Bright

The Parish Council is summoned

To meet on

Tuesday 12th October 2021, 7:00pm

At the Nicholls Hall, Lydford

Members of the public and press wishing to observe or participate in the public session are cordially invited to attend. Covid restrictions will be in line with the latest Government guidance. Risk Assessment is available on request. Matters for the Council to consider can also be brought to the attention of Councillors or emailed to the Clerk:


  1. Public Session (15 minutes or at the discretion of the Chair)
  • Apologies for Absence
  • Declarations of Interest 

In accordance with the Code of Conduct, members are required to declare any personal or disclosable pecuniary interests, including the nature and extent of such interests they may have, in items to be considered at this meeting.  


4.     Minutes of the meeting held 21st September 2021

To resolve to agree the minutes

  • Matters arising from the meeting 21st September 2021

(For information only)

  • Contract for maintenance of the toilets
  • Damage to grass verge – Gorge Hill
  • Tree hub
  • Update on matters that have arisen since last meeting

(For discussion & information only)

  • Auditor for 2021/22 – Penny Clapham
  • Reports from Outside Bodies
  • Chair – meeting with representative of TORS
  • Borough Councillors Report (to be circulated)
  • Climate Change Emergency (Standing Item)
  1. Public toilets (standing item)
  2. CCTV – update
  3. Renewal of contract – current position
  1. Playground (standing item)
  1. Finances
    1. Monthly payments

To resolve to approve the payments:

  1. J Bright                 £307.52             Salary September
  2. HMRC                                 £72.40             PAYE September
  3. N Grigg                     £2.00             Toilet supplies
  4. J Bright                   £59.99             Microsoft licence renewal
  5. Jade Tennant                   £555.00             Toilet cleaning September
  6. J Bright                   £34.00             RBL wreaths (x2)
  1. Actions taken under delegated authority since last meeting:


  1. Planning Applications:

To agree responses to applications:

0527/21 – Clifton Cottage, Lydford – erection of side and rear extension with first floor over rebuilt existing garage.

  1. Council Policies:

To resolve to adopt new / updated policies

  1. Standing Orders (review of 2019 V.1 – no changes made)
    1. Complaints Procedure V.1 (New policy)
    1. Memorandum of Understanding (proposal from WDBC to clarify actions in response to future planning applications)
  1. Remembrance Day

To agree Councillor involvement in services

  • Purchase of two wreaths
  1. Any other urgent business for discussion by permission of the chairman.

(For information only)

Signed  Clerk to the Council                     Date 5th October 2021

Date of next meeting – Tuesday 9th November 2021

Nicholls Hall, Lydford

Correspondence distribution:

1Cllr SouthcottPlanning advice for CouncillorsCirculated to Councillors 26.9.2021