Agenda – May 4th 2021


From the Clerk:

 John Bright

The Parish Council is summoned

To meet on

Tuesday 4th May 2021 at 7:00pm

As prescribed in The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, this meeting will be held online.

Members of the public and press wishing to observe or participate in the public session are invited to communicate with the clerk by email in the first instance. Matters for the Council to consider can also be brought to the attention of Councillors or emailed to the Clerk:


(Parish & Annual Meeting)

  1. Election of Chair
  2. To receive nominations and elect a Chair of the Council for the coming year
  3. To receive the Declaration of Acceptance of Office by the incoming Chair
  • Election of Vice Chair

To receive nominations and elect a Vice Chair of the Council for the coming year

  • Council Policies
  • To resolve to adopt the following policies:
  • Complaints Procedure
  • Health & Safety Policy
  • Grievance Policy
  • Equality Policy
  • Safeguarding Policy
  • Retention Policy
  • Statement of Internal Control V.3 (2021)
  • Reserves Policy V.2 (2021)
  • To mark the following policies as reviewed:
  • Code of Conduct (2019)
  • Data Protection (2019)
  • Standing Orders (2019)
  • Public Session (15 minutes)
  • Apologies for absence
  • Declarations of Interest

In accordance with the Code of Conduct, members are required to declare any personal or disclosable pecuniary interests, including the nature and extent of such interests they may have, in items to be considered at this meeting.  

  • Minutes of the meeting held 13th April 2021

To resolve to agree the minutes

  • Matters arising from the meeting 13th April 2021 

(For information only)

  • Reports from Outside Bodies
  1. Borough Councillors Report (to be circulated)
  1. Climate Change Emergency (Standing Item)
  1. Public toilets (standing item)
  1. Playground (standing item)
  1. Finances

To resolve to approve the payments:

  1. J Bright                        £23.99             Toilet supplies
  2. BHIB                         £481.41             Council insurance renewal
  3. J Bright                        £14.39             Zoom subscription
  4. J Bright                        £22.80             Office Antivirus protection
  5. J Bright                      £307.72             Salary, May
  6. HMRC                         £72.20             PAYE, May
  7. Penny Clapham          £55.00             Internal Audit fees
  8. Jade Tennant           £566.50              Toilet cleaning April
  1. Actions taken under delegated authority since last meeting


  1. Certificate of Exemption

To resolve to agree and sign the Certificate of Exemption from External Audit 2020/21

  1. Annual Governance Statement

To resolve to agree and sign the Annual Governance Statement 2020/21

  1. Accounting Statement 

To resolve to agree and sign the Annual Accounting Statement 2020/21

  1. Planning Applications:

To agree responses to applications:

  • Any other urgent business for discussion by permission of the chairman.

(For information only)

Signed  Clerk to the Council                     Date 27th April 2021

Date of next meeting – Tuesday 13th July 2021

Nicholls Hall, Lydford

Correspondence distribution:

01DCC HighwaysRoad closure plans Lydford – Brentor, for resurfacing workCirculated to Councillors as received through the month.