Agenda – May 14th 2024


Minutes of the Annual Council Meeting

Tuesday 14th May 2024 immediately following 

Annual Parish Meeting

  1. Apologies for absence
  1. Election of Officers
    1. To receive nominations and elect a Chair of the Council for the coming year. 
    2. To receive the Declaration of Acceptance of Office signed by the incoming Chair.
    3. To receive nominations and elect a Vice Chair of the Council for the coming year.
  1. Minutes of the Annual Council Meeting held on 16th May 2023

To resolve to accept the minutes.

  1. Matters arising from Annual Parish Meeting

To consider any suggestions for future action made at earlier Annual Meeting of the Parish

  1. Annual Audit

To comply with the SBAA external audit requirements under the Local Audit and Accountability Act 2014, and complete the Council’s external audit for the financial year 2023/24.

  1. To resolve to approve the Certificate of Exemption 2023/24
  2. To resolve to approve the Governance Statement 2023/24
  3. To resolve to approve the Accounting Statements 2023/24
  1. New council policies

To adopt the following policies –

  1. Playground equipment
  1. Annual review

Following internal audit, the following Council documents require review and approval by full council.

No existing Council policy requires review at this time.

To be followed by:

Minutes of the meeting of the Council

Tuesday 14th May 2014

Held on the rising of the Annual Council Meeting

  1. Declarations of Interest
  • Minutes of the meeting 9th April 2024

To resolve to agree the minutes.

  • Matters arising from the meeting 9th April 2024 

(For information only)

  • Dog waste

Cllr Gilpin to update the council on progress of installing bin at the Sports Field

  • Village website

To update Councillors on the progress to transition council online presence to new village website.

  • Lydford Emergency Plan

Cllr Hulett to update the council on progress in acquiring necessary equipment.

  • Finances
    • To resolve to approve the payments:
  1. J. Bright                            £368.24           May salary
    1. HMRC                                £87.60           PAYE May
    1. Penny Clapham                 £65.00           Internal audit services
    1. S Hulett                              £31.76           Emergency equipment purchased
    1. S Hulett                            £259.99           Emergency equipment purchased
    1. S Hulett                            £329.98           Emergency equipment purchased
    1. Zurich Insurance              £402.00           Council Insurance 1.6.24 – 31.5.25
    1. DM Payroll services         £120.00           Payroll administration 2024-25
  • Banking reconciliation 30.4.24 – for information

Opening balance 1.4.24         £10,705.30                  Bank holdings at 30.4.24

Less spending to 30.4.24         £1,191.90                  Current A/C balance                 £5,004.81

Add receipts to 30.4.23            £4,955.00                  Savings A/C balance                £9,463.59

Total “In Hand”                        £14,468.40                  Total                                        £14,468.40

  • Playground

To receive any update on repairs to equipment identified as damaged in recent RoSPA report.

  • Planning

To respond to applications –

For information only. An appeal has been lodged against refusal of planning permission for change of use at The Cloves, Raddon Farm (application 0441/23). No requirement for Council response.

  1. Actions taken under delegated authority.

To note actions taken by the Clerk under the Scheme of Delegation


  1. Any urgent business not listed on the agenda below, by permission of the Chair.

(For information only)

  1. Date of next meeting – Tuesday 16th June 2024

Signed  Clerk to the Council                     Date 7th May 2024

Correspondence distribution:

1Emails from Rebecca HillSuggestion for erection of dog waste bin at council expense.Acknowledged. Forwarded to Cllrs.