Agenda – April 9th 2024


From the Clerk:

 John Bright


 The Parish Council is summoned

to meet at the Nicholls Hall, Lydford on

Tuesday 9th April 2024 at 7:00pm

Members of the public and press wishing to observe, or to participate in the public session are welcome to attend. Matters for the Council to consider can also be brought to the attention of Councillors or emailed to the Clerk:


  1. Public Session (15 minutes) 

An opportunity for parishioners and members of the public to make representations to the council. (Please note that decisions cannot be made on matters not listed on the agenda).

  • Apologies for absence
  • Declarations of Interest

In accordance with the Code of Conduct, members are required to declare any personal or disclosable pecuniary interests, including the nature and extent of such interests they may have, in items to be considered at this meeting.  

  • Minutes of the meeting 12th March 2024 

To resolve to agree the minutes.

  • Matters arising from the meeting 12th March 2024
  • Lengthsman Jim Jeffrey working on verge and overgrown footpath of Gorge Hill 
  • Numbers from the village asking for defib training.
  • Parish Council domain and email address have been relocated to a separate site.
  • Have the signs been removed from the toilet block?

(For information only)

  • Dog waste in the village
  • Discussions between sports field trustees and volunteers on purchase of a bin for the entry to the field
  • Offer from Jared at the Castle Inn to sponsor a dog waste bin.
  • Council website
  • Update from Cllr Gilpin on Lydford Village website.
  • Does the council wish to be part of the village website or to purchase its own commercially built site?
  • Playground (Background documents circulated)

The service agreement between the parish council, playground committee and sports field trustees ends on 13thJanuary 2025. After that date – unless cancelled – the agreement will continue on a 12 monthly basis. There is a 6-month notice period for terminating the agreement. There is £940.79 in the playground reserve.

  • To agree the council response to the very recent RoSPA inspection report
  • To consider the council’s future responsibilities at the playground.
  • Lydford Emergency Plan

The recently agreed Emergency Plan produced by Cllr Hulett and his working group has been adopted by Devon Communities Together on behalf of Devon County Council. DCT has approved a grant from DCC of £1,154.02 to cover the costs of the equipment necessary for the plan to operate. The money is now in Lydford’s Emergency Reserve fund.

  • How will these funds be disbursed, and purchases made?
  1. Finances
    1. To resolve to approve the payments:
  1. J. Bright                            £368.44           April salary
    1. HMRC                                £87.40           PAYE April
    1. RoSPA                               £93.60           Annual playground safety inspection.
    1. Nicholls Hall                     £110.00           Room hire 2023-24
    1. J Jeffery                           £384.00           Lengthsman (x 2 days)
    1. DALC                               £148.46           Membership
  • Banking reconciliation for financial year 1.4.23 to 31.3.24

for information

Opening balance 1.4.23         £10,015.25                              Bank holdings at 31.03.24

Add receipts                            £10.882.15                  Deposit Account         £10,663.59

Less payments                       £10,192.10                  Current Account                 £41.71      

                                                £10,705.30                                                      £10,705.30

  • Actions taken under the Scheme of Delegation 

       for information

  • 27.3.24 Transfer to savings account £1,154.02
  1. Planning

Application 0122/24 – Lydford Gorge dismantle the ice-cream hut from its existing location in the Devil’s Cauldron car park and re-erect at a different place on the same site.

  • To agree a response to the application.
  1. Annual Parish meeting and council annual meeting.

To agree the proposed date of 14th May for these two meetings, to coincide with the regular monthly meeting of the council.

  1. Any urgent business not listed on the agenda below, by permission of the Chair.

(For information only)

Signed  Clerk to the Council                     Date 5th March 2024

Correspondence distribution:

Email from management at the Castle Inn offering to sponsor a dog waste bin in the village.

From RoSPA with price for testing the internal fitness of timber frames (£495 + VAT)