Agenda – May 10th 2022


Annual Meeting 

From the Clerk:

The Parish Council is summoned

To meet at

The WI Room, The Nicholls Hall, Lydford

On Tuesday 10th May 2022 at 7pm

(To follow Annual Parish Meeting)

Members of the public and press are cordially invited to attend. Covid restrictions will be in line with the latest Government guidance. Matters for the Council to consider can also be brought to the attention of Councillors or emailed to the Clerk:


(Parish & Annual Meeting)

  1. Election of Chair
  2. To receive nominations and elect a Chair of the Council for the coming year
  3. To receive the Declaration of Acceptance of Office by the incoming Chair
  • Election of Vice Chair

To receive nominations and elect a Vice Chair of the Council for the coming year

  • Public Session (15 minutes)
  • Apologies for absence
  • Declarations of Interest

In accordance with the Code of Conduct, members are required to declare any personal or disclosable pecuniary interests, including the nature and extent of such interests they may have, in items to be considered at this meeting.  

  • Minutes of the meetings held 15th February 2022 & 8th March 2022

To resolve to agree the minutes

  • Matters arising from the February & March meetings 

(For information only)

  • Reports from Outside Bodies
  • Borough Councillors Report (to be circulated)
  1. Climate Change Emergency (Standing Item)

Discuss different business models for installing rapid charger (circulated)

  1. Public toilets (standing item)
  1. Playground (standing item)
    1. Inspection report – actions
    1. Damage found by Cllr Blackmore – actions
  1. Finances

To resolve to approve the payments:

  1. CPRE                                   £ 36.00           Subscription
  2. J Bright                       £2.05           Postage
  3. J Bright                  £317.21          Salary, May
  4. HMRC                                  £73.80           PAYE, May
  5. DM Payroll Svs       £120.00        Payroll Services 2022-23
  6. BHIB                      £481.41          Council Insurance 2022-23
  7. Penny Clapham     £55.00           Internal Audit fees
  8. Jade Tennant         £526.50         Toilet cleaning April
  1. Actions taken under delegated authority since last meeting

To note the following actions and payments:


Payments to:

  1. J Bright                       £9.12           CCTV sign for toilets
  2. J Bright                   £307.52           Salary, March
  3. HMRC                                    £72.40            PAYE, March
  4. J Jeffery                  £336.00           Lengthsman services
  5. WDBC                     £281.45           Toilet service, water & electric
  6. WDBC                     £360.00           Wallgate servicing 4-12, 2021

Other Actions:

Comments to DNP re planning application 0096/22 – Mill Cottage


Payments to:

  1. J Bright                   £15.99              Toilet supplies
  2. ROSPA                    £84.00             Playground inspection
  3. DALC                       £87.04             Membership fees
  4. Nicholls Hall          £116.50            Room hire 2021-22
  5. J Bright                  £376.19             Salary, April & pay rise
  6. HMRC                                  £89.40             PAYE, April
  7. J Bright                    £91.88             Wix web domain & email fees

Other Actions:


  1. Certificate of Exemption

To resolve to agree and sign the Certificate of Exemption from External Audit 2020/21

  1. Annual Governance Statement

To resolve to agree and sign the Annual Governance Statement 2020/21

  1. Accounting Statement 

To resolve to agree and sign the Annual Accounting Statement 2020/21

  1. Planning Applications:

To agree a Council response to appeal on DNP decision to refuse application 0280/20 – Brambleside, request to issue a certificate of lawfulness.

  1. Any other urgent business for discussion by permission of the chairman.

(For information only)

Signed  Clerk                     Date 3rd May 2022

Date of next meeting – Tuesday 14th June 2022

Nicholls Hall, Lydford